The Chief Clerk’s Office serves as the administrative and procedural backbone of the Yap State Legislature. Its primary functions include:

Legislative Operations

• Managing the official legislative calendar and session schedules
• Recording and maintaining official records of proceedings, votes, and decisions
• Processing and tracking bills, resolutions, and other legislative documents through each stage

Administrative Support

• Coordinating logistics for legislative sessions and committee meetings
• Managing communications between legislators, committees, and the public
• Maintaining the legislature’s official records and archives

Procedural Compliance

• Ensuring proper parliamentary procedures are followed
• Advising legislators on rules and procedures
• Publishing official notices, agendas, and legislative journals

Public Interface

• Serving as a primary point of contact for citizens seeking information
• Facilitating public access to legislative documents and records
• Supporting transparency in the legislative process

The Chief Clerk essentially keeps the legislative machinery running smoothly, ensuring proper documentation, procedural compliance, and effective communication between all stakeholders.